Digicarta Workgroups

Document Management Made Easy for Small and Medium Businesses
      

What Are the Main Benefits of Digicarta Workgroups?

More effective information sharing and distribution
Electronic archives unlock information that was previously difficult to access in paper form, enable more effective sharing of information, and contribute to knowledge flow. With Digicarta, information can be made available to anyone in the organization by granting access privileges.

Cost savings thanks to faster information retrieval
According to third-party surveys, while professionals spend only 5% to 15% of their time reading information, they spend up to 50% of their time looking for it. Electronic archives organized through Digicarta can contribute to extensive cost savings within an organization. The cost associated with maintaining paper-based archives can be great, and electronic archives can help to reduce this cost.

Lower distribution costs
Digicarta can contribute to reduce in the costs of mailing and courier distribution.

Lower print costs
Digicarta can also reduce printing/copying costs, by providing a common repository that users can access via their Digicarta client or the Digicarta web client.

Improved accountability and security
Through better tracking of the distribution, version, and source of documents

Smart investment
Can start as small as you want and grow as large as you need.
Furthermore, Digicarta leverages existing technologies: networks, digital copiers, PCs.

Improved organizational effectiveness
By providing easier access to the knowledge being generated within the organization.

Functionalities

Digicarta Workgroups offers a central facility to store documents that can be accessed and shared between multiple users, across office workgroups. The program provides setting access permissions for users on documents, folders, drawers, cabinet. It also supports tracking of documents to offer control of the entire document lifecycle. 

Features include: 

• Client-Server Architecture
• Archival and retrieval of any documents: paper, electronic, black/white or color, photos, videos
• Archival structure based upon unlimited number of Cabinet, Drawers, Folders
• Unlimited number of index keys
• Windows and browser-based client software
• Document scanning support through TWAIN driver
• Multiple Hot Folders for advanced batch network scanning
• Document Viewing and Editing
• OCR
• Version Control
• Check in/check out
• Document Delivery via e-mail or media
• Effortless Administration
• Scalability: expands from a small workgroup to an inter-departmental one
• Security: interfaces to Microsoft security and provides extensive application and document security

Request Trial Version

You can download here a trial version of the software.
  
This trial version is fully functional, so you can see all functionalities avalable, and test all of your possible applications and workflows with Digicarta.
Trial expires after 30 days.

We will never sell, rent, or transfer your e-mail address to anybody,
and you can of course always request not to receive any further information from us.

Languages
Digicarta is available in the following languages (*):
- English
- Italian
- Spanish
(*) User interface. Manual is in English only.

System requirements
- Windows 2000, XP Professional, 2003 Server
- PC Pentium IV - 3 GHz or higher
- 256 MB RAM (512 MB or higher recommended)
- SVGA monitor 1024x768 or better
- CD-ROM drive (for installation)
- MFP device properly installed
- TWAIN scanner driver properly installed
- MAPI compliant e-mail client properly installed
- Print driver properly installed
- Digicarta Workgroup also requires:
     - SQL2000/MSDE/Access
     - .NET Framework 1.1
     - ADO.NET
     - I.E. 5.1+ / Netscape

Applications and Markets

General Office Environments
Payables, Receivables, File Management, Personnel records, Customer records, Sales Offers, Price Lists, Contracts, Purchase Orders, Order Entry, Shipping files, Supplier records

Finance & Insurance
Archival of circulars, statements, Files, Directives, Customer Loans, Policy issues, Claims, Prospectuses, Reports, Commercial Loans, SEC Filings, Credit Card Applications, Flyers, Corporate Directories, Rate Books, Fund Fact Sheet booklets, Investments Transactions, Variable Annuity documents

Public Administration
Central mail, File management, Employee records, Forms, Leaflets, Incident Reports, Tax documents, Polling Cards, Transportation information, Medical safety studies, Handouts of presentation materials, Social Services, Committee Meetings paperwork, Policy Statements, Newsletters, Internal Training Material

Telecom/Utilities
Archival and retrieval of subscriber application forms, contracts, Marketing literature, Training Material, Newsletters, Circulars, Claims, Promotional documents

Health Care
Patient Files, Forms, Researches, Letters, Memos, Reports, Directories, Procedures, Medical booklets, Regulatory Compliance Documents, Brochures, Bulletins, Billing records, Payroll, Claims, Mailroom correspondence, Business correspondence, Training materials

Manufacturing
Filing of manuals, Drawings, Inspection charts, ISO documents, Quality assurance documents, Communications to/from authorities

Education
Archival of student notebooks, Directives, Correspondence, Handouts of presentation materials, Teacher’s guides, Course evaluation forms, Academic Programs, Notes from Lessons, Researchers Publications, Campus Policies, Campus Activities, Marketing Literature

Engineering
Electronic drawings management, Project archival

Prices

Digicarta Workgroups consists of the "standard" product (which includes all the core document management and archive/retrieval functions) plus two optional plug-in's (Universal Viewer and OCR).

Minimum purchase configuration is for a workgroup of up to 5 users.
Users mean "named account" (registered users).

Additional users may be purchased on a "per user" basis.

Below the prices:
  

Above prices do not include VAT


Above prices are inclusive of:
- server software
- software for clients (users): both the Win32 and the browser-based version

They do also of course include the MSDE license (since it is a free database license), while they DO NOT include the SQL Server license, if you wish to use such database.

Examples

• 5 users: 5xStd. configuration = € 1.900,00
    
• 5 users "full": 5xStd. + 5xUniv.Viewer + 5xOCR = € 2.900,00
      
• 7 users: 7xStd + 5xUniv.Viewer + 5xOCR =  € 3.050,00

Services Included in License Price

Included in the license price you also buy the following services:

Software Evolution - 12 Months

It includes:

• Free Minor Version Updates for 12 Months 
  You can therefore install and use any software updates released in the period (e.g. from 1.0 to 1.1).
    
• Free Major Version Upgrades for 12 Months 
  You can therefore install and use any software upgrades released in the period (e.g. from 1.1 to 2.0).
     

Assistance (Contact a Support Engineer) - Perpetual
If you need assistance, feel free to contact out Customer Support via phone, e-mail, or Skype.
You will communicate with a true human being who can warmly help you.
Contacts: see here
   
The assistance service is free, you can benefit of it until you will continue using our software.
  
   
Maintenance - 12 Months
Digicarta Workgroups is guaranteed for the first 12 months from purchase (see "Software Evolution" above).
Any bug you should detect within such period, will either be fixed through a patch, or solved in an update or upgrade release that you will be eligible to download, for free.
   
     
What happens after the first 12-month period?
Should you find a bug after the guaranteed 12-month period, we cannot
promise that it will be managed with a high priority. Very likely, it will not be managed at all, since we assume it has been already fixed in a newer release.
We therefore suggest you to:
- buy an upgrade to get the latest version
- or subscribe the annual SMA program, if available

How to Order

It is currently possible to order offline only.
 
Online ordering is not available. We therefore kindly ask you to submit your P.O. (purchase orders) via email or fax at the contacts indicated here.
(If you have your own corporate form, feel free to use it instead of ours).

Please clearly indicate in your P.O.:
- Product, configuration (if applicable), etc.
- No. of licenses
- Company name, address, city, zip, state, country - Phone and fax no's
- Company VAT code
- Contact person: name, e-mail, and - possibly - telephone number
- any additional note that can be helpful to process your P.O. accurately

As soon as we receive the order, we will promptly reply to you with an Order Confirmation message, containing all the fulfilment and payment details. See below "How to Pay" section.

Depending on the time zone difference, it might take up to 4-8 working hours to fulfill the order (that is, to unlock the software license).
   

Submit Your Order

How to Pay

In case of offline orders (that is, at the moment, all of them), payments are through wire transfer.
(No cheques, please).
    
Here's the procedure:
    
1. submission of your P.O.
  
2. after submitting your order, you will receive - via email or fax - an Order Confirmation message containing all the information for the fulfilment and for the payment through wire transfer: bank, account number, etc.
  
3. Upon the very first order, please send us the swift code of the transaction, or any other more convenient evidence of payment.
 
4. You will receive the unlock code of the software, and a preliminary proforma invoice.
  
5. Invoice in original will follow - via mail - at the beginning of the next month.
  

  
Need more information? Anything not clear? Contact Us