DocsWeb is the software for web submission or print orders.

Clients can submit print orders to their preferred CRD (either in-house or external commercial printer), asking via web any available options:
- printing mode (simplex, duplex, booklet,...)
- finishing options (stapling, binding,...)
- delivery priority
- order price estimate/quotation

Once, submitted, the order can be traced via web and repurposed any next time without having to refill all the required options.

Through this web2print application, print rooms can offer to their Customers (internal or external, over the corporate intranet or via internet) all the capabilities needed to submit online their document print requests, create their own repository of documents ready for printing, retrieve such documents, automate all approving phases as well as the quoting, billing and job tracking functions.
  

click here to enlarge the web2print architecture of DocsWeb (1 MB)

In the above picture, which summarizes the DocsWeb architecture, your Print Room, which has multiple print devices (digital printers as well as offset), may receive print orders from different customers.

If the Print Room is a corporate one (in-house CRD in any markets: manufacturing, P.A., finance, education,...), orders will likely arrive via intranet (or internet).
The "Customers" will be company employees authorized to submit print requests.

If the Print Room is a commercial one (professional digital printer or graphic arts), orders will get via internet, from existing customers as well as from new ones.
"Customers" may either be companies or private people (e.g. students).

   

What DocsWeb does
DocsWeb submits print jobs from Client PCs to a Print Room via internet or intranet.

What DocsWeb does NOT
It does not submit print jobs from Client’ PCs directly to print devices.
It does not download print jobs to printers: printing to a specific device, b/w or color, is scope of a digital front-end (or print workflow management software), such as Docs.
     
  

DocsWeb is a "print e-procurement" solution
In general, e-procurement solutions use internet technology to streamline the corporate purchasing function, and range from basic catalog access tools to systems that encompass the whole requisition-to-quotation-to-delivery process.
Establishing a print e-procurement solution with DocsWeb means setting up a your virtual electronic market customized for your company' specific procedures and business rules.
  
Thanks to DocsWeb, your Print Room becomes accessible from the desktop of all employees or external customers via a standard web browser, enabling a self-service purchasing environment that allows clients to select print products and initiate their orders.
  

Download Trial Version

You can download here a trial version of the software.
  
This trial version is fully functional, so you can see all functionalities avalable, and test all of your possible applications and workflows with DocsWeb.
Only limitation versus the official sales version is that the trial one expires after 30 days.

We will never sell, rent, or transfer your e-mail address to anybody,
and you can of course always request not to receive any further information from us.

Benefits for the CRD/Print Room Manager
  
For the Print Rooms, the benefits of implementing a print service with DocsWeb may be grouped into three categories:

• Save time: dramatically reduces the request of information that you receive daily about available papers, available finishing options, custom quotations, etc.
All the process can now be automated via web, thus reducing the need for your staff to stay hours on the phone with clients, just to provide always and always the same repetitive information.

• Minimizing errors: the submitted orders, being pre-approved by the clients, can be printed without need for double checks and further controls.
And as long as your set of print features and descriptions are well documented and self-explanatory (which the parametric approach of DocsWeb allows you to do), the "user experience" of your clients gets better and betters helping them to fill-in and submit congruent orders, error free.
  
• Boosting overall job turnaround times: imagine how the order worflow is now consistent thanks to DocsWeb: error free orders, arriving to your web2print queue, that you can manage at your convenience, without phone interrupts for clarifications. Receive an order, print, bill. Receive an order, print, deliver, bill. All notifications to your Customers can be automated: you define template messages, and DocsWeb does the rest.


     

Benefits for the End User

Clients may also benefits of a web2print solution like DocsWeb. The benefits for the Clients may be grouped into three categories:

• Correct Buying: buying the correct product or service from the correct supplier, at the correct price, at the correct time, and with the correct print options.

• Cheaper Buying: a reduction in resources (time, capital and personnel) consumed in the processing of requesting print products.

• Working Capital Reduction: reduction of excess inventories from existing document stocks.
 

Frequently Asked Question

   
Q: What document formats can be submitted through  DocsWeb?
A: Any.

Q: Can I also send a Word document?
A: Yes. The Word document – as well as any other documents in native format – can be selected and transmitted. Just be aware that some changes could happen on the Printer’s PC. Be sure that margins, page breaks, etc. are properly applied.

Q: Is it possible to convert a native document (e.g. Word) into PDF before submitting?
A: Yes. Use Adobe Acrobat (or equivalent software) to convert the native document to PDF. DocWeb also includes a virtual PDF Printer, that Client can download, install on PC, and use to create PDF files.

Q: Are native document converted “on fly” to PDF while submitting through DocsWeb?
A: No, so far documents must be converted in advance, prior to submission.

Q: May I have a quotation of my print order before submitting it?
A: Yes.

Q: Does DocsWeb include e-commerce?
A: Not in current Release.

Q: What about security?
A: DocsWeb relies on IIS technology for managing the web access. Document transfer is based upon HTTP.

Q: Is DocsWeb available as a "product" or is it an ASP solution?
A: It is a product. To be more precise, a software product. We sell the software license to put in place, configure, and run the online print shop.
All the rest may be provided on demand by your hardware or  printer vendor, or by ourselves: server(s), connectivity, web hosting, etc.

Q: In what languages is DocsWeb available?
A: English, Spanish, French, German, Italian.

Q: Does DocsWeb allow a print job go directly from web to any of my printers?
A: Not at all. Print orders are queued at the DocsWeb control panel. A person at the Print Room must authorize the forward to a print device.

Q: I am a Print Room Manager. Must I have Docs to make document ready and submit to printers?
A: No. Docsweb and Docs are independent. You can adopt DocsWeb for web submission, and continue using any other digital front-end to make document ready and download jobs to printers.

Q: Is DocsWeb JDF compliant?
A: DocsWeb does not use JDF specifications to track orders. All print settings are written into a standard XML file, whose specs are open and made available in the product setup.
When you install DocsWeb, you also get the document specifying the XML syntax, which makes any software intergration with your legacy programs very simple (and very likey easier than if you had to study and implement JDF).
   
  

docsweb@adhoc-online.com
Need more information?
E-mail any questions or call +39-02-97069301.