OCR to Convert Image Documents to Searchable PDF

How to Make Paper Documents a Golden Thesaurus
of Information, Searchable Word by Word

OCR for People Who Want to FIND Contents in their Documents,
not just Spend Time Searching!

OCR2PDF converts image documents (TIFF or image PDF) into searchable PDF

Imagine you have a huge volume of paper documents, and you want to convert them into electronic files, to create a digital archive. AND you want to be able to browse them, once digital, in order to find any sort of contents (same as Google: you type in the word "OCR2PDF" and it gives you all the most relevant pages about OCR2PDF).

What would you do?

1. Firstly, of course you would scan your paper documents.

2. Now they were scanned, and you have on your PC or network a collection of TIFF files (or PDF, if you've used a solution to save images as PDF; e.g. see our Scan2PDF software).

3. Depending how you named the TIFF or PDF files, you may find information based on the filenames. If you are looking for a person's name, e.g "Ann", and you called a file just "Ann.pdf", you may easily find contents regarding Ann.

But what if contents about Ann are present in more than one file?
In this case you may

4. index your scanned files in a document management software, associating each file to some search/retrieval keys.
So, when you do a search for the word "Ann", all files indexed with "Ann" in any of their fields will be shown.
  
Although this is the ideal procedure, it is very time consuming, and not necessarily exhaustive. Time consuming, since a lot of manual data-entry is involved, either by some company' staff or by an outsourcing service.
Non exhaustive, as you need to be very careful in planning what keys should be used. If your planning is not perfect, you may have contents completerly out of radar control, you will not be able to search and retrieve them.

So what?

5. Here's the solution, OCR2PDF.
  
What if you could have a software to make ALL of your document repository searchable in full-text mode? That is, you can look at your digital archive as a black box, no matter how many files there are, and search & FIND ANY WORD in the black box, without the headache of indexing manually each file with keys.
You might therefore easily find all the files containing Ann, as well as Peter, John, Mary, etc.

That is exactly what OCR2PDF does: it is just an OCR application to convert images into full-text searchable PDF files.
  
For any organizations that manage critical paper documents, OCR2PDF allows making strategic business information stored on paper easily accessible and reusable to anybody who needs it.
Whether needing to integrate volumes of paper documentation and digital data, OCR2PDF definitely bridges the gap between paper and digital workflows.

OCR2PDF Workflow

OCR2PDF Benefits

Time savings
OCR2PDF allows recognition of huge document volumes with speed and accuracy, with an efficient workflow organization, and with the optimal use of all involved resources (PC, scanner, etc.). Running the OCR process overnight lets the user focus during the working day on core activities: capture, search, reading contents, organizing, etc. That means incredible time saving, to guarantee the immediate return of your investment.

Productivity
OCR2PDF delivers unmatched combination of speed and accuracy. It is the ideal solution for professional users who have to process high document volumes, and need to achieve the maximum recognition rate.

Versatility of PDF
The OCR engine of OCR2PDF converts TIFF and image PDF into PDF files fully searchable, containing both images and text. In the full-text PDF you can search a whole word or part of a word, and thanks to the “Catalog” capability of Adobe Acrobat you can create full-text indexes of entire PDF collections. The output PDF are ideal for archiving and for using in document management systems.

Reuse contents of paper documents
If document contents need to be re-used, OCR2PDF can generate RTF files that can be edited in any wordprocessor. Texts, photos, drawings, tables are correctly positioned, and any further modification and fine tuning of the recognized document is easy and quick. Thanks to OCR2PDF you do not have anymore to retype from scratch documents received on paper.